Marketing Privacy Notice

We take security of personal data very seriously and have taken extensive technical and operational precautions to protect personal data from unauthorised access and misuse. Our security procedures are monitored regularly and updated in line with technological progress.

This notice sets out how we use (and protect) your personal information for the purposes of marketing and communications – including data which we gather from the use of our website and attendance at events organised by us or on our behalf.

Who we are

Payroll Professional Computers Limited is a limited company registered in England and Wales. Our operating address is 4th Floor, Imperial House, 40-42 Queens Road, Brighton BN1 3XB UK.

In this privacy policy, ‘we’, ‘us’ and ‘our’ refer to Payroll Professional Computers Limited. References to the website are to www.payroll-profesional.co.uk. We are regulated under the EU’s General Data Protection Regulation (GDPR).

We are the Data Controller for personal information relating to people who have:

• agreed to receive marketing information from us
• taken part in marketing events organised by us or on our behalf
• requested information on our products
• accessed our website.

We do not trade personal information for commercial purposes. We will only disclose personal information if:

• required or authorised by law
• necessary to arrange attendance at an event or marketing
• we have your consent, for example if you have agreed to provide us with a reference.

We do not intend to transfer any personal information used or stored for marketing processes outside of the EU.

Personal information we process

We may collect and process the following data about you:

Information you give us

You may give us information about you by filling in forms we provide or by corresponding with us by phone, email or otherwise. This may include your

• name
• email address
• company name, address and phone number.

By subscribing to our mailing lists you will be automatically subscribed to receive email updates. You can withdraw your consent or change your email marketing preferences at any time, by clicking ‘unsubscribe’ or ‘manage preferences’ on any of our emails.

If you unsubscribe from our emails or withdraw your consent for us to contact you we will store your information for a period of two years to ensure that you no longer receive emails from us.

Information we collect about you from our website

Our website places cookies (text files) on your computer. The cookies contain an ID number which is used to uniquely identify your browser and track each site you visit that has Google Analytics enabled. By continuing to browse our websites you are agreeing to our use of cookies.

We use the information provided by cookies to determine the number of people visiting our site. It also helps us to understand better how people find and use our website. With this information we can continually improve our website and service.

Our cookies (operated by Google Analytics) store the following data:

• time of visit, pages visited, and time spent on each page of the website
• interactions with site-specific widgets
• referring site details (such as the URL a user came through to arrive at the website)
• type of web browser
• type of operating system (OS)
• flash version, JavaScript support, screen resolution, and screen colour processing ability
• network location and IP address
• document downloads
• clicks on links leading to external websites
• errors when users fill out forms
• clicks on videos
• ‘scroll depth’ (how far you scroll up or down on a page).

If you already have Google Analytics cookies, they will be updated with the latest information about your visit to our website. We cannot access these cookies and are not the data controller for information held by Google Analytics.

Your consent is generally required for cookies to be placed on your computer and for the use and storage of personal information relating to you provided by the cookies. You may withdraw your consent at any time by updating your cookie settings. Where consent is not needed for cookies to be placed on your computer (for example, where a cookie is needed for the operation of our website or for the provision of a service to you), the use and storage of any personal information provided by the cookies will be based on legitimate interests. The legitimate interests we are pursuing are the operation of our website and promotion of our business.

Information from event attendance

When you attend one of our events, we will need your:

• name
• email address
• company name and phone number
• in some cases, payment information.

We will collect this information when you enrol to attend an event. Our use and storage of personal information is based on consent. We use personal information solely for the purposes of administering the event. We will only share personal information with organisations where it is necessary to administer the event (for example hotels). We archive event attendance information and other personal information within six months of the event.

If you are a speaker at one of our events we will promote your participation via platforms such as Twitter, LinkedIn and by marketing emails. External platforms may continue to store and use personal information after the event has ended.

Information from other sources

We may also work closely with third parties and we may receive information about you from any of these sources.

How we use your information

We use information held about you in the following ways:

Information you give to us will be used to:

• carry out our obligations arising from your use of our website or products and to provide you with the information and products that you request from us
• to provide you with information similar to that you have browsed and information relating to any products we offer that are similar to those that you have already enquired about or purchased or used before
• provide you with information we feel may interest you
• to promote the aims, purpose and quality of our websites and products in the interests of our users
• contact you for market research purposes
• notify you about changes to our website or products
• ensure that our websites and products are presented in the most effective manner for you and your computer. Information we collect about you will be used to:
• carry out our obligations arising from any contracts entered into between you and us and to provide you with the information or products that you request from us
• to administer our websites and products and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
• to improve our website and products for your use

Information we receive from other sources we may combine with information you have given to us and we have collected about you. We may use this information for the purposes set out above.

Your rights

If we process your personal data, you have a number of rights. You may request a copy of the personal data we hold about you (and request that that data be provided in a portable format) and you may object to our processing of it (including by way of direct marketing) or ask us to rectify it, restrict the way in which we process it or erase it from our records.

Where we use or store personal information relating to you, you have the following rights:

• the right to be informed personal information relating to you is being used or stored (which is what this privacy notice is for)
• the right to access personal information relating to you which we use or hold
• the right to object to direct marketing (by using the unsubscribe button)
• the right to object to processing carried out on the basis of legitimate interests
• the right to erasure of information relating to you that we use or hold (only in some circumstances)
• the right of data portability
• the right to have your data rectified if its inaccurate
• the right to have your data restricted or blocked from processing.

Please be aware that these rights are not always absolute and there may be some situations in which you cannot exercise them or they are not relevant.

Complaints

If you have any cause for concern about our handling of personal information, please contact us using the details below.

If we are unable to resolve your concerns about our handling of personal information, you have the right to complain to the Information Commissioner’s Office.

Contact details

Please read this notice carefully and contact us if you have any queries by contacting us:

Data Protection Officer
IRIS Payroll Professional
4th Floor, Imperial House
40-42 Queens Road
Brighton BN1 3XB

01273 715300

This privacy notice may change from time to time so we recommend that you review it periodically. This version of the privacy notice was last updated on 22nd May 2018.